National Application Center :: career details :: Word Processors and Typists
Career Details :: Word Processors and Typists
Use word processor/computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.
Some previous work-related skill, knowledge, or experience may be helpful in these occupations, but usually is not needed. For example, a drywall installer might benefit from experience installing drywall, but an inexperienced person could still learn to be an installer with little difficulty.
These occupations usually require a high school diploma and may require some vocational training or job-related course work. In some cases, an associate's or bachelor's degree could be needed.
Employees in these occupations need anywhere from a few months to one year of working with experienced employees.
- Keeps records of work performed.
- Sorts and distributes mail.
- Gathers and arranges material to be typed, following instructions.
- Addresses envelopes or prepares envelope labels, using typewriter or computer.
- Collates pages of reports and other documents prepared.
- Adjusts settings for format, page layout, line spacing, and other style requirements.
- Checks completed work for spelling, grammar, punctuation, and format.
- Answers telephone.
- Operates duplicating machine.
- Computes and verifies totals on report forms, requisitions, or bills, using adding machine or calculator.
- Types from recorded dictation.
- Uses data-entry device, such as optical scanner, to input data into computer for revision or editing.
- Types from rough draft, corrected copy, or previous version displayed on screen, using computer or typewriter.
- Stores completed documents on computer hard drive or data storage medium, such as disk.
- Transcribes stenotyped notes of court proceedings.
- Transmits work electronically to other locations.
- Files and stores completed documents.
- Prints and makes copy of work.
- Computer Operators
- Correspondence Clerks
- Library Assistants, Clerical
- Medical Secretaries
- Office Clerks, General
- Secretaries, Except Legal, Medical, and Executive
General Work Activities
- Handling and Moving Objects
- Getting Information Needed to Do the Job
- Evaluating Information Against Standards
- Interacting With Computers
- Establishing & Maintaining Relationships
Frequent Work Context
- Degree of Automation
- Importance of Being Exact or Accurate
- Importance of Being Sure All Is Done